I am a



career professional

Breaking News

I Want to Become

Administrative Service manager

Plan, direct, or coordinate one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services

Administrative Service manager

Related job titles: Administrative Assistant, Administrative Coordinator, Administrative Manager, Administrative Officer, Administrative Specialist, Administrator, Business Administrator, Business Manager, Director of Operations, Office Manager.

Daily Tasks

1. Direct or coordinate the supportive services department of a business, agency, or organization.

2. Prepare and review operational reports and schedules to ensure accuracy and efficiency.

3. Set goals and deadlines for the department.

4. Acquire, distribute and store supplies.

5. Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records.

6. Plan, administer, and control budgets for contracts, equipment, and supplies.

7. Monitor the facility to ensure that it remains safe, secure, and well-maintained.

8. Hire and terminate clerical and administrative personnel.

9. Oversee the maintenance and repair of machinery, equipment, and electrical and mechanical systems.

10. Oversee construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

11. Conduct classes to teach procedures to staff.

12. Participate in architectural and engineering planning and design, including space and installation management.

Key Knowledge Areas

Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

Personnel and Human Resources — Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.

Computers and Electronics — Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.

Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.

Mathematics — Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.

Sales and Marketing — Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems.

Key Skills

Speaking — Talking to others to convey information effectively.

Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Coordination — Adjusting actions in relation to others' actions.

Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

Time Management — Managing one's own time and the time of others.

Writing — Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Negotiation — Bringing others together and trying to reconcile differences.

Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Management of Personnel Resources — Motivating, developing, and directing people as they work, identifying the best people for the job.

Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do.

Monitoring — Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Service Orientation — Actively looking for ways to help people.

Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.

Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

Instructing — Teaching others how to do something.

Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Persuasion — Persuading others to change their minds or behavior.


Companies that hire
  • Mastercard Foundation Graduate Scholarships at Makerere University for AY 2024 Mastercard Foundation renewed its partnership with Makerere University for the second phase of the Mastercard Foundation Scholars Program spanning from 2023 to 2034
    Know more
  • Ministry of Education and Sports Mauritius - Africa Scholarship Scheme 2024 Edition Full Scholarship to study in Mauritius
    Know more
  • Ministry of Education Additional Algerian Government Scholarships for AY 2023-2024 Undergraduate Level Scholarships in Algeria
    Know more
  • The Uganda National Oil Company Limited (UNOC) Undergraduate Scholarship Academic Year 2023-24 Scholarships for Ugandan citizens born and residing within Masindi, Hoima or Buliisa Districts
    Know more
  • Pollicy is hiring: Fellowship 2023 Cohort Pollicy's fellowship programme aims to introduce students and young professionals to civic tech and research initiatives
    Know more
  • Makerere University Announces Tuition Waiver Scholarship for Female Students Eligible for First Year Female Students
    Know more
  • 2022 YALI East Africa Leadership Program Cohorts 43,44&45 for young leaders in East Africa (Fully Funded) Leadership program for young leaders in Africa
    Know more
  • Market Creating Innovation Bootcamp for early stage entrepreneurs in Uganda The MCI Bootcamp is best suited for early-stage entrepreneurs with an operating business
    Know more
  • Joint Japan-World Bank Graduate Scholarship Program 2022-2023 for Developing Countries (Fully Funded) Scholarship from developing countries with relevant professional experience
    Know more
  • ARES Belgian Government Masters And Training Scholarships 2022-2023 for Study in Belgium (Fully Funded) Study in Belgium
    Know more
  • Jim Leech Mastercard Foundation Fellowship For African students and recent grads with a desire to solve pressing problems and bring entrepreneurial ideas to life. 
    Know more
  • The UNESCO internship program 2022 For those planning to embark on a career in the field of education, science, or culture
    Know more
  • Global Innovation through Science and Technology (GIST) Catalyst pitch competition 2021 Virtual pitching competition for STEM Students
    Know more
  • The Ashoka Changemakers everywhere academy program for Young Social Entrepreneurs For Social Innovators within the good governance space
    Know more
  • The Muljibhai Madhvani Foundation Scholarship Programme 2021 for continuing students 750 Million Shillings in Scholarships
    Know more
  • DAFI Scholarships 2021 for Refugees in Uganda Refugee scholarships in Uganda
    Know more
  • Queen Elizabeth Commonwealth Scholarships (Fully Funded) Fully Funded Scholarship to study in South Africa, Fuji,Papua New Guinea
    Know more
  • The Joint Japan-World Bank Graduate Scholarship Program 2021-2022 Fully Funded Scholarship to Study in US, Europe, Africa, Oceania and Japan
    Know more
  • Swedish Institute Scholarships for Global Professionals Full Scholarship to Study in Sweden
    Know more
  • MINDS Scholarship Programme for Leadership Development 2020 for Young Africans (Funded) The Scholarship Programme enables African students to study in an African country
    Know more
Draw Inspiration from time tested individuals
Careers that are in the same career field as Administrative Service manager
Online Training in Government and Public Administration

Trending Opportunities

Did this page help you? Yes No Feedback

Don't let your career dreams wait. Join our Career Mentorship Program